Turf Jockeys

Administrative Assistant (Part-Time)

Join an Award-Winning Landscape Construction Company

Turf Jockeys is an award-winning landscape construction company based in Eaton Rapids, MI, and we are growing. We are looking for a highly motivated Administrative Assistant to join our team and help support our day-to-day operations.

Our mission is to transform our clients' outdoor living environments by creating inspirational spaces. We serve both residential and commercial clients across multiple areas of the landscape industry. Our core values shape everything we do: Transparent, Accountable, Disciplined, Inspirational, Results Oriented, and Aligned.

Learn more about us at: turfjockeys.com

Position Overview

The Administrative Assistant is a key part of our team and serves as a liaison between administration, clients, vendors, and field operations. This role is responsible for a wide variety of administrative and office support tasks that help keep the organization running smoothly and efficiently.

This is an excellent opportunity for someone who is organized, proactive, detail-oriented, and comfortable working in a fast-paced environment. The right candidate will be able to use sound judgment, communicate professionally, and support both executive and operational needs.

Key Responsibilities

• Greet clients and answer phones with a positive, professional attitude
• Enter client contact information and communications into the database
• Assign incoming leads to the appropriate departments
• Prepare job packets for client projects and monitor status throughout the construction process
• Process invoices and receive client payments through QuickBooks
• Manage job project data entry
• Manage timesheets, payroll sheets, time-off calendars, and benefit accruals
• Enter billing and run aging account reports for payables through QuickBooks
• Maintain accurate accounts payable and receivable records
• Contact vendors regarding payments and assist with collections as needed
• Assist the sales team with follow-up calls to potential clients
• Support client communication and paperwork throughout various project stages
• Assist the marketing department with campaign-related tasks
• Help the sales team schedule client meetings and prepare documents as needed
• Prepare weekly, monthly, quarterly, and annual reports as requested
• Maintain confidentiality of company and client information
• Support strong communication across team members and leadership
• Embrace and promote the company's mission, values, and culture
• Participate in ongoing training and personal development opportunities

Qualifications and Skills

• Strong verbal and written communication skills
• Proficiency in Excel, Google Docs, Microsoft Office, QuickBooks, and data entry systems
• Strong problem-solving and organizational skills
• Ability to multitask and prioritize multiple responsibilities at once
• Ability to work independently with minimal supervision and also as part of a team
• Strong time management skills and attention to detail
• Dependable, responsible, and ethical
• Ability to perform well under pressure and meet deadlines in a fast-paced environment
• Ability to maintain confidentiality at all times
• Flexible schedule, including occasional weekends and holidays, as needed

Education and Experience

• High school diploma, GED, or equivalent required
• College experience preferred
• 2- or 4-year degree in Business or equivalent is a plus
• Must be able to speak, read, and write English
• Minimum of 2 years of customer service experience
• Minimum of 5 years of bookkeeping and/or QuickBooks experience
• Knowledge of payroll, HR laws, and experience working with a CPA is preferred
• Valid driver's license required

Physical Requirements

• Ability to sit for extended periods while working at a desk or computer
• Ability to lift up to 25 lbs when needed
• Strong stamina and work ethic

Why Join Turf Jockeys?

At Turf Jockeys, you'll be part of a growing company that values teamwork, accountability, and excellence. We are looking for someone who wants to contribute, grow professionally, and be part of a company that takes pride in its people and its work.

If this opportunity caught your eye, we'd love to hear from you. Please send us your resume.