Turf Jockeys

Administrative Assistant (Part-Time)

Turf Jockeys: We are an award-winning Landscape construction company operating out of Eaton Rapids, MI, and we are growing. We are seeking highly motivated individuals to help lead and operate our teams. Our Mission is to transform our clients' outdoor living environments by creating inspirational spaces. We work within many disciplines of the landscape industry, offering both residential and commercial solutions. Our core values are the DNA of our business and provide direction to our Company culture and our staff. We are: Transparent, Accountable, Disciplined, Inspirational, Results Oriented, and Aligned.

POSITION OVERVIEW: The Administrative Assistant role at Turf Jockeys is a strategic member of the team and acts as a liaison between Administration, clients, vendors, and field operations. The position performs a wide range of administrative office and support activities to facilitate efficient operation of the organization, This role demands the ability to exercise independent judgment as it pertains to executive and operational interactions while ensuring alignment with organizational goals. 

Learn more about us at: https://turfjockeys.com/ 

PERFORMANCE OBJECTIVES:

• Greet Clients and answer phones with a positive, winning attitude
• Enter Client contact information and communications into the database assign incoming leads to the appropriate departments
• Knowledge and proficiency in Excel and Google Docs
• Prepare job packets for clients' projects and monitor status through the construction process
• Process invoices and receive client payments through QuickBooks
• Manage Job Project Data Entry
• Manage timesheets and payroll sheets
• Manage time off calendars and accruals of benefits for employees
• Enter billing and run aging account reports for payables through QuickBooks
• Maintain accurate payables/receivables
• Contact vendors with payments and or to collect payments
• Assist sales with follow-up calls to potential clients
• Assist With Client communications and paperwork through various project stages
• Assist the Marketing department with various marketing campaign management 
• Assist the Sales force with scheduling client meetings and document preparations as requested and needed
• Strive for continuous personal improvement through various training opportunities with the organization
• Excellent communication between team members and team leaders
• Embrace the organization's values, mission statement, and promote alignment with colleagues, clients, and the organization
• Ability to prepare weekly/monthly/quarterly/annual reports as requested and needed
• Knowledge of payroll and HR laws, and working with a CPA
• Ability to maintain the Organization and Client information confidentiality
• Ability to work in a high-paced work environment

KEY COMPETENCIES/ CAPABILITIES:

• Excellent Verbal and Written communication
• Ability to utilize Microsoft Office, QuickBooks, data entry base, Excel, and Fax
• Excellent problem-solving abilities
• Ability to work and produce results under pressure, fast pace, and under tight deadlines
• Ability to work independently with little to no supervision and collectively as a part of the team
• Teamwork
• Responsible and dependable
• Highly Organized 
• Perform ethically and with integrity
• Excellent Time management 
• Ability to work flexible hours, including occasional weekends and holidays, will be necessary
• Ability to maintain the Organization and Client information confidentiality
• Ability to multitask, manage, and prioritize multiple projects at one time
• Self-Starter Who Can Manage Time and Work on their own with or without supervision

 EDUCATION & EXPERIENCE:

• High School Diploma, GED, or equivalent (College experience desired)
• 2- or 4-year College degree in business or equivalent
• Ability to speak, read, and write English
• Minimum of 2 years' experience in customer service
• Minimum of five years' experience in bookkeeping and/or QuickBooks
• Must possess a valid driver's license

PHYSICAL REQUIREMENTS: 

• Excellent stamina and work ethic
• Ability to lift 25 lbs.. when necessary
• Prolonged periods of sitting at a desk and working on a computer

If this Opportunity caught your eye, please send us your resume!